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Change your system, retain your data.

Migrate your healthcare IT data to the system of your choice with
confidence that it will be secure, accurate, and on-time.

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Secure and smooth healthcare data migrations

At Micro-Office Systems, we have proven expertise in extracting, manipulating, and moving data between practice management, EHR, and other medical information systems using our proprietary ConversionMaster system. Whether migrating the data to a new system or archiving the data to retire a server, we devote ourselves to ensuring a smooth, efficient data conversion process.

Our Medical Data Migration Services


Data Extraction &

  • Extracting data from the old system, whether data, documents or images. See data types below.
  • Transforming data for a new system, either as an intermediate format for a new vendor to complete, or directly into the new system

Data Archival &

  • Compiling legacy data into an archive that can be viewed as needed, enabling the old system to be shut down.
  • Data can be viewed locally through our PDF Archive or hosted in the cloud through our PCG Archive Service.

Enhanced Data Transformation

We can also provide advanced data services to help you:

  • Split up practices (by doctor)
  • Remove duplicate patients and master codes
  • Merge Practices
  • Purge old and dormant data

With decades of experience behind us, we are here to see you through a worry-free transition. We have developed a vast library of data extraction and conversion techniques which make for successful, complete data migration.

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Micro-Office Systems has successfully migrated thousands of EMR and PM Systems. You can see a list of software that we offer data extraction and conversion services for. We are flexible and can work with most systems. Contact us to inquire about a system that is not on the list.









View a complete list of software we service

Converting Your Data:

We can convert all the medical data your practice relies on, including:


Patient registration | Insurance coverage | Account notes | Balances | Preferences | Provider Relationships


Charges | Payments | Insurance/Patient Responsibility – Balanced to the penny!

Work Flow

Appointments | Recalls | Referrals

Discrete Clinical

Visit Summaries | Lab results | Allergies | Conditions | Medical History | Family History
 | Social History | And More


Scanned Documents | X-Rays | Ultrasounds


Word | PDF | Free Text

Why choose Micro-Office Systems for your data conversion?

We have been performing healthcare data migrations since 1990 – over 26 years! Over that span, we have gained the most wide-ranging experience of any company performing conversions.

We have a deep understanding of what goes into a successful data conversion and know how to avoid common obstacles of on-time delivery. Through our experienced team and our proprietary platform, ConversionMaster, we extract, convert, and archive your data with:

Protected from beginning to end - first and foremost, your data must be kept secure from beginning to end of the process. HIPAA regulations govern the privacy of patient data, but even more important is the security of your data which contains highly-prized patient identifier info. With MOS, your data never leaves the U.S., and is only accessed by U.S. based staff. The highest encryption standards are used in transporting the data from your facility to ours and back. We also confirm with you the plan for archival and destruction of copies of the data.

Faithfully reproducing your data - you have been entrusted with patient’s healthcare data, which is used to make healthcare decisions affecting their lives. You also have legal requirements to maintain copies of the records for a number of years. We take this responsibility seriously, to ensure we migrate the data as completely and faithfully as possible.

Team effort with all parties - A successful conversion is a close collaboration between the practice staff, our conversion specialists, and the new system vendor. We are experts at facilitating the planning, communications, validation and final performance of the conversion with the participation of all parties.

Delivered when agreed - you have cleared the doctor’s and staff schedules. Trainers have their flights scheduled and this is the only slot they have available for several months. All of the equipment is ready, and everything now depends on the converted data arriving on schedule. We work hand in hand with you to meet the milestones and schedule that have been planned.

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ConversionMasterTM our Proprietary Conversion Platform, has been honed for over a dozen years. It uses a hub-and-spoke architecture to connect to the widest number of systems. The importance of such a platform:

Consistency – when we perform a conversion as a test, you can be sure that the final conversion will have the same quality.

Performance – we have incorporated numerous advances that perform the conversion in the fastest time possible. It is optimized to process millions of records and documents/images in the fastest time possible.

Flexibility – the “secret sauce” of the platform is its ability to transform data from one system to another, using a broad common health data descriptor framework. It is able to handle any type of healthcare data in a consistent fashion.

Knowledge - The conversion engine stores all of the accumulated knowledge of all of the various systems that we have performed, in the form of “business logic”, including variations even within the same system that occur with different versions.

Extensibility – due to the hub/spoke model, when we add a new system, it is then able to be automatically connected to all of the other systems we have previously worked with.


How We Work With Partners

Are you a vendor looking for a conversion partner? Visit our Partners page to learn more about working with Micro-Office Systems on future conversion projects.