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Stop paying maintenance on an old system you no longer need!

Pull the plug on your legacy system while still complying with records and archival requirements.

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Accurate and complete medical data archival

At Micro-Office Systems, we have proven expertise in extracting, compiling and translating data for data
conversions using our proprietary ConversionMaster system. Our Data Archival process leverages that
same platform to create the most accurate and complete archive possible, including both discrete
information, documents, notes, and images.

Our Medical Data Archival Services


Self-hosted Data Archival and Storage

  • Your entire archive is stored on your workstation, server or designated cloud storage.

Cloud-hosted PCG Archive and Storage

  • Your entire archive is stored in our PCG service datacenter
  • Viewable from any workstation or mobile device via internet browser
  • Log and report access by user and chart


  • Compiles data into an archive that can be viewed, filed into your new EMR
    or printed as needed
  • Finally dispose of your old system – no more maintenance and license fees for software you no longer need
  • Fast and flexible patient locator utility
  • View, print, or file the patient chart
  • Accessible by multiple users at once
  • Option to store raw data as additional insurance

Over decades of data archive and conversion experience, we have developed numerous tools and techniques to access and extract data to make for a successful and complete Data Archival.

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Micro-Office Systems has successfully archived thousands of EMR and PM Systems. You can see a list of software that we offer data extraction and conversion services for. We are flexible and can work with most systems. Contact us to inquire about a system that is not on the list.









View a complete list of software we service

Archiving Your Data:

We can archive all the medical data your practice relies on, including:


Patient registration | Insurance coverage | Account notes | Balances | Preferences | Provider Relationships


Charges | Payments | Insurance/Patient Responsibility – Balanced to the penny!

Work Flow

Appointments | Recalls | Referrals

Discrete Clinical

Visit Summaries | Lab results | Allergies | Conditions | Medical History | Family History
 | Social History | And More


Scanned Documents | X-Rays | Ultrasounds


Word | PDF | Free Text

Why choose Micro-Office Systems for your data archival?

We have been archiving healthcare data since 1990 – over 26 years! Over that span, we have gained the most wide-ranging experience of any company performing archivals.

We have a deep understanding of what goes into a successful data archival and know how to avoid common obstacles to on-time delivery. Through our experienced team and our proprietary platform, ConversionMaster, we extract, convert, and archive your data with:

Protected from beginning to end - first and foremost, your data must be kept secure from beginning to end of the process. HIPAA regulations govern the privacy of patient data, but even more important is the security of your data which contains highly-prized patient identifier info. With MOS, your data never leaves the U.S., and is only accessed by U.S. based staff. The highest encryption standards are used in transporting the data from your facility to ours and back. We also confirm with you the plan for archival and destruction of copies of the data.

Faithfully reproducing your data - you have been entrusted with patient’s healthcare data, which is used to make healthcare decisions affecting their lives. You also have legal requirements to maintain copies of the records for a number of years. We take this responsibility seriously, to ensure we migrate the data as completely and faithfully as possible.

Team effort with all parties - A successful conversion is a close collaboration between the practice staff, our conversion specialists, and your IT resources. We are experts at facilitating the planning, communications, validation and final performance of the conversion with the participation of all parties.

Delivered when agreed - We work hand in hand with you to meet the milestones and schedule that have been planned, so that you do not need to pay maintenance on your old system any longer than necessary.

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ConversionMasterTM our Proprietary Conversion Platform, has been honed for over a dozen years. It uses a hub-and-spoke architecture to connect to the widest number of systems. The importance of such a platform:

Consistency – when we perform a conversion as a test, you can be sure that the final conversion will have the same quality.

Performance – we have incorporated numerous advances that perform the conversion in the fastest time possible. It is optimized to process millions of records and documents/images in the fastest time possible.

Flexibility – the “secret sauce” of the platform is its ability to transform data from one system to another, using a broad common health data descriptor framework. It is able to handle any type of healthcare data in a consistent fashion.

Knowledge - The conversion engine stores all of the accumulated knowledge of all of the various systems that we have performed, in the form of “business logic”, including variations even within the same system that occur with different versions.

Extensibility – due to the hub/spoke model, when we add a new system, it is then able to be automatically connected to all of the other systems we have previously worked with.


How We Work With Partners

Are you a vendor looking for an archival partner? Visit our Partners page to learn more about working with Micro-Office Systems on future archival and conversion projects.